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Terms & Conditions

The use of the website and these terms and conditions shall be governed by and construed in accordance with English law and the English courts shall have jurisdiction in relation thereof.

This page (together with the documents referred to on it) tells you the terms of use on which you may make use of our website www.greenroomdesign.com (our site). Please read these terms of use carefully before you start to use the site. By using our site, you indicate that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our site.

Information about us

www.greenroomdesign.com is a site operated by Green Room Design Ltd. (”We”). Green Room Design Ltd. is registered in England and Wales under company number 09225379, with the registered office Fort Dunlop, Fort Parkway, Birmingham, B24 9FD. Our VAT number is GB196912760.

Please note: Calls to Green Room may be recorded for training and quality purposes.

Accessing our web site

Access to our site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our site without notice (see below).We will not be liable if for any reason our site is unavailable at any time or for any period.

From time to time, we may restrict access to some parts of our site, or our entire site, to users who have registered with us.

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.

You are responsible for making all arrangements necessary for you to have access to our site. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.

We are not responsible for any technical or other issues that may arise if you download software from an external third party website (e.g. Acrobat Reader) or upgrade your browser software to enhance your usage of the website.

We make every effort to check and test material at all stages of production. It is always wise for users to own and use an anti-virus program on all material downloaded from the Internet.

We will not accept responsibility for any loss, disruptions or damage to your data or your computer system which may occur whilst using material from this website.

Intellectual Property Rights

We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

You may print off one copy, and may download extracts, of any page(s) from our site for your personal reference and you may draw the attention of others within your organisation to material posted on our site.

You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

Our status (and that of any identified contributors) as the authors of material on our site must always be acknowledged.

You must not use any part of the materials on our site for commercial purposes without obtaining a licence to do so from us or our licensors.

If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Reliance on information posted

Commentary and other materials posted on our site are not intended to amount to advice on which reliance should be placed. We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any visitor to our site, or by anyone who may be informed of any of its contents.

Certain links, including hypertext links, in our site will take you outside our site. Links are provided for your convenience and inclusion of any link does not imply endorsement or approval by us of the linked site, its operator or its content. We are not responsible for the content of any website outside our site.

Our site changes regularly

We aim to update our site regularly, and may change the content at any time. If the need arises, we may suspend access to our site, or close it indefinitely. Any of the material on our site may be out of date at any given time, and we are under no obligation to update such material.

Our liability

The material displayed on our site is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, other members of our group of companies and third parties connected to us hereby expressly exclude:

All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.

Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it, including, without limitation any liability for:

  • loss of income or revenue;
  • loss of business;
  • loss of profits or contracts;
  • loss of anticipated savings;
  • loss of data;
  • loss of goodwill;
  • wasted management or office time; and

for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable, provided that this condition shall not prevent claims for loss of or damage to your tangible property or any other claims for direct financial loss that are not excluded by any of the categories set out above.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

Information about you and visits to our site

We process information about you in accordance with our privacy policy. By using our site, you consent to such processing and you warrant that all data provided by you is accurate.

Uploading material to our site

Whenever you make use of a feature that allows you to upload material to our site, or to make contact with other users of our site, you must comply with the content standards set out in our privacy policy. You warrant that any such contribution does comply with those standards, and you indemnify us for any breach of that warranty.

Any material you upload to our site will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.

We will not be responsible, or liable to any third party, for the content or accuracy of any materials posted by you or any other user of our site.

We have the right to remove any material or posting you make on our site if, in our opinion, such material does not comply with the content standards set out in our privacy policy.

Viruses, Hacking and other Offences

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack.

By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.

Jurisdiction and applicable law

The English courts will have [non]-exclusive jurisdiction over any claim arising from, or related to, a visit to our site [although we retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country].

These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

Variations

We may revise these terms of use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our site.

Your concerns

If you have any concerns about material which appears on our site, please contact: info@greenroomdesign.com

Privacy Policy

Green Room Design Limited is a creative design agency, registered in England and Wales under company number No. 09225379. Registered address: Fort Dunlop, Fort Parkway, Birmingham, B24 9FD. Our VAT number is BG196912760.

Green Room Design Limited (“We”) hold and process a significant amount of information through our day to day activities. This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We encourage you to bring to our attention whether you think our collection or use of information is unfair, misleading or inappropriate.

What information do we collect?

Sometimes we will collect personal information directly from you and sometimes it will be from third parties who may hold information about you. We may collect and process the following data about you:

  • Information that you provide by filling in forms on our site www.greenroomdesign.com (our site), in connection with your enquiry or relationship with us. This includes information provided at the time of making an enquiry with us, posting material or requesting further services. We may also ask you for information when you report a problem with our site.
  • Details of your visits to our site [including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise] and the resources that you access.
  • If you contact us for any reason, we may keep a record of that correspondence;
    We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

Examples of the types of in of information we collect may be (without limitation):

  • Your name;
  • Your postal address;
  • Your contact telephone number(s);
  • Your email address;
  • Your employment history and/or employment/personal references;
  • Your company

We will always advise you of the reasons why the information is needed and obtain your permission before hand, unless we are required otherwise by law.

What do we do with your information?

We may use your personal information for a number of purposes depending on who you are and your relationship with us, but at all times we will abide by the rules set out in the Act. If at any time we are required to use your personal information for other purposes than we originally tell you, we shall seek your consent before doing so.

Job applicants, current and former employees

From the point that an individual submits an application to be an employee of Green Room we may use their personal information to:

  • Aid the job application process;
  • Enable you to submit your CV, to apply for specific jobs or to subscribe to our job alerts (please see the section ‘Job alerts’ for more detail);
  • Process your employment file whilst employed by us, for example, referrals to occupational health, or to disclose details to our third party Fleet Management company for Company Car users;
  • Answer any queries you may have connected with your employment with us;
  • Monitor recruitment and other HR related statistics;
  • Contact you using the contact details provided to us by you to advise you of news, information, or special products from us or our affiliated companies that we feel may benefit you;
  • Aid any investigation or process connected with your employment;
  • Create and maintain an internal employment file to be used only in connection with your employment.

Visitors to our website

When you visit our site we may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Every time someone visits out website we use ‘cookies’ to collect standard information about visitor behaviour patterns but we do this in a manner that does not identify any individual using our website.

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. They allow us to:

  • To estimate our audience size and usage pattern.
  • To store information about your preferences, and so allow us to customise our site according to your individual interests.
  • To speed up your searches.
  • To recognise you when you return to our site.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

We may also use your data, or permit selected, trusted third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these. If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at info@greenroomdesign.com.

Please be assured that we will not sell, distribute or lease your personal information to third parties without your consent. However, please be aware that there may be occasions where we are required by law to share your personal information with other organisations or individuals and other relevant bodes.

Examples include (but are not limited it) where we want to take a reference, obtain a ‘disclosure’ from the Criminal Records Bureau, or during the course of investigating a complaint we may be required to share your personal information with a local authority and a regulatory body such as Ofsted. In situation such as these we will not disclose any personal information without your prior consent unless required by law.

In addition we may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in UK Company law.

We may disclose your personal information to third parties:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Green Room or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Green Room our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
  • To trusted third parties who perform functions on our behalf and who also provide services to us, for example (but not limited to) professional advisors or IT consultants. These third parties comply with similar undertakings of privacy and confidentiality Green Room Retail Design Ltd;
  • If you are a third party and you are asked to provide details on an individual, for example a personal reference, any information you may provide may be required to be disclosed to the individual concerned if they make a subject access request under the Act.

Where possible we will seek your consent before disclosure, but there may be situations where we are required to disclose the information you provide without your consent. If this situation arises we will ensure that information that relates and/or identifies you is not disclosed, unless we are required to do so by law.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and hard copy formats.

Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

Storage of your Personal Data

Please be assured that we will not store personal information that we hold about you for longer than is necessary or required by law.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the provision of support services.

By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Where we have given you (or where you have chosen or been given) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Access to your Information

The Act gives you rights relating to your personal information held by an organisation.

To find out if Green Room holds information about you, or to make a request to access the information you know we hold about you, please put the request in writing to Fort Dunlop, Fort Parkway, Birmingham, B24 9FD., clearly marking the envelope ‘Data Access Request’ so we can deal with your request as quickly as possible.

Any access request is be subject to a fee of £10 which is used to meet our costs in providing you with details of the information we hold about you.

You also have the right to correct any personal information that we hold about you that you believe to be incorrect.

At Green Room we take every step we can to ensure that the information we hold about you is correct, but if you feel that we hold incorrect information about you, please write or email us as soon as possible at Fort Dunlop, Fort Parkway, Birmingham, B24 9FD or info@greenroomdesign.com and we will promptly correct any information found to be inaccurate.

If you feel that there are any problems in connection with how we collect or use your personal information please do not hesitate to contact us.

About this Privacy Notice

This privacy notice does not cover the links on our website to other websites. We strongly recommend that you also read the privacy notices on other websites you visit.

We keep our privacy notice under regular review and any changes we make will be posted on this page and where appropriate sent to you directly by post or email. This privacy notice was last updated in July 2015.

This notice is only a brief overview of Green Room’s responsibilities in holding and processing personal information so for more information about your rights under the Act please do not hesitate to contact us, or visit the Information Commissioner’s Website (www.ico.gov.uk).